Ryanair Conditions

Booking conditions applicable when directline-citybreaks are supplying your holiday

These Booking Conditions, together with our privacy policy and where your holiday is booked via our website, our website terms and conditions of use, together with any other written information we brought to your attention before we confirmed your booking, form the basis of your contract with Holidayline (UK) Ltd trading as Directline Citybreaks ("we, us and our"). Please read them carefully as they set out our respective rights and obligations. In these Booking Conditions references to "you" and "your" include the first named person on the booking and all persons on whose behalf a booking is made or any other person to whom a booking is added or transferred.

By making a booking, the first named person on the booking agrees on behalf of all persons detailed on the booking that:-

He/she has read these terms and conditions and has the authority to and does agree to be bound by them;
He/she consents to our use of information in accordance with our Privacy Policy;
He/she is over 18 years of age and resident in the United Kingdom and where placing an order for services with age restrictions declares that he/she and all members of the party are of the appropriate age to purchase those services.

Should you require any clarification of these booking conditions, please ask a Directline Citybreaks consultant before confirming your booking. These booking conditions do not affect your statutory rights as a consumer.

Our obligations to you may vary depending upon whether what you book with us is a package (as defined below), or a single component arrangement, and our differing obligations are set out below, in three separate sections.

Section A contains the conditions which will apply to all bookings and Section B those which will apply where you book a ‘package’ as defined below and Section C contains the conditions which will apply when you book any arrangements that are not a ‘package’.

A package exists if you book a pre-arranged combination of at least two of the following components when sold or offered for sale at an inclusive price and when the service covers a period of more than twenty-four hours or includes overnight accommodation:-(a) transport; (b) accommodation; (c) other tourist services not ancillary to transport or accommodation and accounting for a significant proportion of the package

You may make a booking made up of more than one type of arrangements In some cases,the price charged in total for more than one type of arrangements will equal the prices charged separately for each individual type of arrangement. All such arrangements are available to be purchased separately at the same price as they are when more than one type of arrangements is bought. This means that these types of multiple bookings do not constitute a package as defined above and in the Package Travel, Package Holidays and Package Tours Regulations 1992 nor the Civil Aviation (Air Travel Organisers’ Licensing) Regulations 1995, Amended 2003.

NB Please note that due to Data Protection laws, we are only permitted to speak to/correspond with the party leader.

SECTION A - terms which apply to all bookings

1. Booking and Confirmation

A booking is made with us when a) you tell us that you would like to accept our written or verbal quotation, and b) you pay us a deposit (or if booking within 12 weeks of departure, full payment) and c) we issue you with a booking confirmation email. A binding agreement will come into existence between you and us when we dispatch this email to the party leader. Contact us immediately if you do not receive this email or if any information which appears on the confirmation or any other document appears to be incorrect or incomplete as it may not be possible to make changes later.

2. Payment

Bookings made on our website, by email or telephone with our travel consultants require full payment at the time of booking for holidays departing within 12 weeks. If you make your booking more than 12 weeks prior to your departure date you will be required to pay a deposit. You must also pay all applicable insurance premiums if you wish to purchase the insurance policy we offer.

Cleared funds of the full payment of the remaining balance will be required 12 weeks before departure at the latest. If we do not receive full payment within the specified timescale we reserve the right to add a late payment penalty of £20 to your booking or treat your holiday as cancelled by you in which case the cancellation charges set out in clause 5 below will become payable.

Bookings including a flight supplied by Ryanair require full payment at the time of booking. Payment for your Ryanair flight will appear on your credit card statement as ‘Ryanair’ and we will also charge you accommodation and transfer elements separately and these will appear separately on your credit card statement.

We will advise you of all mandatory taxes, which you must pay before departure. However, many countries charge departure taxes that can only be paid locally. It is therefore recommended that you retain sufficient local currency to meet such charges. Details of departure taxes can be obtained from the relevant airline when you reconfirm your flight details.

We accept payment by Delta, Switch/Maestro, MasterCard, Visa and American Express. Paypal is accepted for online bookings only.

Payment Handling Fees (card charges) are detailed below:
Debit Cards       =        No Fees on new bookings
Credit Cards      =       2.5% per transaction
Paypal               =      1.99% per transaction

Cards are accepted subject to security and fraud checks. Debit cards issued outside of the UK will be processed as credit cards, and subject to our credit card Fee. Your bank or card issuer may also apply a foreign transaction fee.

In the event that we incur bank charges as result of a cheque which has been stopped or marked ‘Refer to Drawer’, we reserve the right to pass these charges on to you, together with an administration fee of £10 per transaction towards our costs.

In the event that you do not pay the balance on the due date, or the nearest working day, then

All mandatory taxes which must be paid before departure will be included in the price of your holiday. However, many countries charge arrival and departure taxes that can only be paid locally. It is therefore recommended that you retain sufficient local currency to meet such charges. Details of departure taxes can be obtained from the relevant tourist board. Prices quoted on our website and via our call centre exclude any tourism or city taxes which are payable locally and maybe subject to change and introduced after time of booking.

For flight inclusive bookings, all monies that you pay to one of our authorised travel agents for your arrangements with us will be held by that agent on our behalf until they are paid to us or refunded to you.

Holiday Booking Cost	Online Discount
£1 to £1669	£25 OFF
Above £1669	£50 OFF
Above £3365	£100 OFF

3. Online discount

When you make a booking on our website an online discount is offered in addition to any other discount.
Please note that the online discount is included in the prices shown throughout our website. The online discount is only available to bookings made online and only on the day of purchase. We reserve the right to change or remove the online discount at any time prior to the confirmation of your booking. The table right shows the thresholds for our online discounts

4. Changes you make before you travel

If you would like to change any aspect of your holiday booking we will do what we can to help you. Please use the customer services form and include your directline-holidays AND any supplier booking references (at the top of your booking confirmation email). Do not contact your flight (or any other) supplier directly in relation to any change.

We will charge for any additional services, facilities, or other items changed, at the price which applies on the day the change is made. In addition, we will also charge an administration fee as shown in the table below as well as any costs incurred by ourselves and any costs or charges incurred or imposed by any of our suppliers. You should be aware that these costs could increase the closer to the departure date that changes are made and you should contact us as soon as possible. Any booking discount you may have received at the time the original booking was made may be altered or reduced whenever changes are made. Note that any change to dates of travel cannot be made less than 56 days before departure without incurring cancellation charges as detailed in clause 5. If the changed arrangements are more expensive than those originally booked, you must also pay the price difference.

The costs shown are per change per person.

Element of holiday the change applies to	Notice given - 56 days or more	Notice given - Less than 56 days
Accommodation	£30	£40 or the cost of the first night accommodation (whichever is greater)
Transport (except flights on scheduled/no frills airlines)	£45	£60
Date of travel (except flights on scheduled/no frills)	£45	£Cancellation charges (see clause 5)
Ryanair flights and flights on Scheduled/No Frills (including changes to date of travel)	Up to 100%	Up to 100%

Ryaniar and most other Scheduled/No Frills airlines do not allow changes and therefore full cancellation charges will usually apply. Ryaniar and most 'no frills' airlines have cancellation charges of 100% from time of booking which will be payable in addition to the above charges. No refunds are available.

5. Cancellation by you

If you decide to cancel your confirmed booking the party leader must notify us in writing. Your notice of cancellation will only take effect when it is received in writing by us at our offices at directline citybreaks, No 1 Croydon, 12-16 Addiscombe Road, Croydon, Surrey, CR0 0XT or use the customer services form. Do not contact your flight (or any other) supplier directly in relation to any change.

Since we incur costs in cancelling your arrangements, you will have to pay the applicable cancellation charges up to the maximum shown below (The cancellation charge detailed is calculated on the basis of the total cost payable by the person(s) cancelling excluding insurance premiums and amendment charges which are not refundable in the event of the person(s) to whom they apply cancelling.):-

For holidays that include Ryaniar or other scheduled or no frills flights, 100% cancellation charges may apply for that part of the arrangements, regardless of the notification period.

Date of cancellation	Cancellation Charge	Cancellation Charge on holidays with Ryanair or other scheduled or no frills flight
More than 31 Days	50% Cost of holiday	100% Cost of holiday
31 - 22 Days	80% Cost of holiday	100% Cost of holiday
21 Days or less	100% Cost of holiday	100% Cost of holiday

If any member of the booking cancels and you cannot fill that person's place, you may have to pay additional supplements for your accommodation. For example, you may have to pay single or under-occupancy supplements. If you do cancel, you must still pay any insurance premiums and amendment charges, which arose before the cancellation, and any deposits paid for any pre-booked items or services.

NB. If you have to cancel for a reason covered by your insurance policy, you may be able to recover your cancellation charges. Please check this with your insurance company.

If a customer is prevented from travelling it may be possible to transfer the booking to another suitable person provided that written notice is given. An administration fee will be charged, details available upon request.

6. Adding extra services to your booking

If you wish to amend or cancel any extra services such as car hire, transfers, meals, pre-booked seats, seat requests or add/alter your baggage requirements then we will charge you a fixed fee of £10 per change in addition to any costs incurred by ourselves and any costs or charges incurred or imposed by any of our suppliers. Please note that some services may not be changed and therefore may incur a 100% cancellation fee.

7. Force Majeure

In these Booking Conditions, "force majeure" means any event which we or the supplier of the service(s) in question could not, even with all due care, foresee or avoid. Such events may include war or threat of war, riot, civil strife, actual or threatened terrorist activity, industrial dispute, natural or nuclear disaster, adverse weather conditions, fire and all similar events outside our control. Except where otherwise expressly stated in these booking conditions, we regret we cannot accept liability or pay any compensation where the performance or prompt performance of our obligations under our agreement with you is prevented or affected by, or you otherwise suffer any damage or loss as a result of force majeure.

8. Transport delays

Unfortunately delays sometimes occur and your welfare during this time is the responsibility of the transport provider, therefore please ensure you address any complaints to the Airline representative at the time. You should also check your insurance policy as you may have cover against delays.

9. Flights

We are not always in a position at the time of booking to confirm the carrier(s) or flight timings which will be used in connection with your flights. Where we are only able to inform you of the likely carrier(s) at the time of booking, we shall inform you of the identity of the actual carrier(s) or any change in the identity of the actual carrier(s) as soon as we become aware of this. The carrier(s), flight timings and types of aircraft shown on this website and detailed on your confirmation email are for guidance only and are subject to alteration. In respect of charter flights, the latest timings will be shown on your tickets which will be despatched to you approximately two weeks before departure. You must check these tickets very carefully immediately on receipt to ensure you have the correct flight times. In respect of all other flights, you will receive a booking confirmation email which will detail your flight timings. It is possible that flight times may be changed after tickets and booking confirmation emails have been despatched - we will contact you as soon as possible if this occurs.

Any change in the identity of the carrier(s) and/or flight timings will not entitle you to cancel or change to other arrangements without paying our normal charges.

Please note the existence of a “Community list” (available for inspection at http://ec.europa.eu/transport/air-ban/list_en.htm detailing air carriers that are subject to an operating ban with the EU Community.

Under EU Law, you have rights in some circumstances to refunds and/or compensation from the airline in cases of denied boarding, cancellation or delay to flights. Full details of these rights will be publicised at EU airports and will also be available from airlines. Reimbursement in such cases is the responsibility of the airline and will not automatically entitle you to a refund of your holiday price from us. Your rights to a refund and/or compensation from us are set out in clause's 30 and 35 below. If the airline does not comply with these rules you should complain to the air transport users council on (020) 7240 6061 www.auc.org.uk.

10. Advance Passenger Information (API/APIS)
Due to security measures, all airlines are required to provide Advance Passenger Information (API or APIS) for all passengers travelling to and from the UK on an international flight. The API requirements can vary from country to country but will include full names, date of birth, passport number, date of passport issue, place of passport issue and nationality. This is a separate requirement to getting a visa. If the airline you are booking requires this information prior to travel, you will be prompted to enter these details after booking your flight. If required, there will be a link provided on your confirmation email, or we will send you a form by e-mail where you will be able to enter the necessary details. Please be aware that failure to enter these details correctly may either result in you or a member of your party not being able to travel or in you being charged at the airport prior to boarding. We cannot be held responsible if anyone in your party is refused entry or travel if the data provided is late, inaccurate or incomplete. Please note that you will still need to follow any entry rules for the countries that you are planning to visit including any visa, customs and passport control regulations.

11. Timings

All timings shown on your confirmation email or tickets are estimates only. They are provided by your transport provider and are subject to various influences including weather conditions, train maintenance and the ability of passengers to check in on time. We do not have any liability to you for any delays or for any schedule alterations.

12. Flight reconfirmation

It is your responsibility to ensure that you reconfirm the departure date and times of all your flights prior to departure. This is particularly important for non-UK departures. Please refer to your airlines website for their contact details.

13. Ticketing

Ryanair do not issue tickets. Your other documents will be sent by e-mail to you within 72 hours of your booking being confirmed.

IT IS IMPERATIVE THAT YOU CHECK ALL DETAILS OF YOUR TRAVEL DOCUMENTS. IF THERE ARE ANY INACCURACIES OR YOU HAVE ANY OTHER QUERY PLEASES CONTACT US IMMEDIATELY.

14. Transport provider refund procedures

The refund policies operated by airlines vary greatly. If you return your unused ticket to us we will present it to the relevant transport provider for assessment. If the transport provider agrees to issue a refund, we will forward such refund to you less cancellation or administration charge. If you paid us by credit card, we will refund the amount due to you on your credit card, otherwise the refund will be made by cheque. Please note that any refund for part used/return halves of tickets is always less than pro-rata rate. Refunds usually take 10-12 weeks to process, but in some cases may take longer. Tickets returned more than one year from their date of issue are classed as expired by the transport provider and generally have no refund value at all. We recommend that tickets being sent to us for a refund are sent by recorded delivery post.

15. Complaints

If you are not satisfied with any aspect of your travel arrangements please bring the matter as soon as possible to the attention of the relevant person (for example, the transport provider representative, accommodation supplier representative, or hotel staff). If they cannot help you must contact us on the telephone number supplied to you on your confirmation email and we will do everything reasonably possible to deal with the matter. If you are still not satisfied please write to our offices in the UK within 28 days of returning home. If you have special needs, which prevent you from writing to us then, where possible, we will accept details of your complaint over the telephone.

The address to send complaints to is:

Customer Services Department

Directline Holidays

No. 1 Croydon

12-16 Addiscombe Road

Croydon

CR0 0XT

customer services form

Telephone: 08714 724635

We would point out that failure to follow the above procedures and/or failure to complain within 28 days of your return, may reduce or extinguish any rights you have to claim compensation from us, or from any relevant supplier.

16. Arbitration
We are a Member of ABTA, membership number D6770, K9057 & W2083. We are obliged to maintain a high standard of service to you by ABTA’s Code of Conduct. We can also offer you an arbitration scheme for the resolution of disputes arising out of, or in connection with this contract. The arbitration scheme is arranged by ABTA and administered independently. It provides for a simple and inexpensive method of arbitration on documents alone with restricted liability on you in respect of costs. The scheme does not apply to claims for an amount greater than £5,000 per person. There is also a limit of £25,000 per booking form. Neither does it apply to claims which are solely in respect of physical injury or illness or their consequences. The scheme can however deal with compensation claims which include an element of minor injury or illness subject to a limit of £1,000 on the amount the arbitrator can award per person in respect of this element. Your request for arbitration must be received by ABTA within twelve months of the date of return from holiday. Outside this time limit arbitration under the Scheme may still be available if we agree, but the ABTA Code does not require such agreement. For injury and illness claims, you can request the ABTA Mediation Procedure and we have the option to agree to mediation. Further information on the Code and ABTA’s assistance in resolving disputes can be found on www.abta.com.

17. Financial security

We are a member of the Association of British Travel Agents (ABTA W2083). We also hold an Air Travel Organiser's Licence issued by the Civil Aviation Authority (ATOL number 9103.) In respect of all arrangements including flights you will receive a Confirmation invoice from us confirming your arrangements and your protection under our Air Travel Organiser’s Licence. This means that in respect of all arrangements including flights, in the unlikely event of our insolvency, the CAA will ensure that you are not left stranded abroad or will arrange to refund any money you have paid to us for an advance booking. For further information, visit the ATOL website at www.atol.org.uk. The price of our flight inclusive arrangements includes the amount of £2.50 per person as part of the ATOL Protection Contribution (APC) we pay to the CAA. This charge is included in our advertised prices. Not all holiday or travel services offered and sold by us will be protected by the ATOL Scheme. If your arrangements do not include flights, in the event of our insolvency ABTA will ensure that you are not left stranded abroad or will arrange to refund any money you have paid to us for an advance booking except where your contracted arrangements with us do not include transport to and from the UK. In this case, if already abroad, you will be returned to the point where your contracted arrangements with us commenced.

18. Insurance
It is a condition of your contract with us that you have adequate insurance cover. Such insurance should ensure that you are properly covered against unexpected cancellation charges, medical costs that might be incurred while you're away, loss of money, or belongings, or personal liability claims. Please note that the cover offered by most credit card companies is rarely adequate. If you choose to travel without adequate insurance cover, we will not be liable for any losses howsoever arising, in respect of which insurance cover would otherwise have been available.

19. Terms of our Travel Insurance
If you have purchased an insurance policy from us the following terms apply.

a) ABOUT OUR TRAVEL INSURANCE
Holidayline (UK) Ltd of No. 1 Croydon, 12-16 Addiscombe Road, Croydon, Surrey, CR0 0XT is an Appointed Representative of Citybond Holdings Plc, 109 Elmers End Road, Beckenham, Kent, BR3 4SY, which is authorised and regulated by the Financial Services Authority (FSA) to transact general insurance business. Citybond’s FSA Registration number is 312208. You can check this information on the FSA’s Register by visiting the FSA’s website at www.fsa.gov.uk/register or by contacting the FSA on 0845 606 1234.

b) OUR TRAVEL INSURANCE PRODUCTS & SERVICE
Our travel insurance is suitable for those UK Citizens who wish to insure themselves when travelling in respect of medical emergencies, cancellation, losses to possessions/money, personal liability and other expenses.

We only offer travel insurance products from a single insurer. We do not give advice or make personal recommendations in connection with any travel insurance product. However, we will ask you questions in order to provide you with a quotation, leaving you to make your own decision as to how you wish to proceed and whether this product fulfils your specific insurance requirements.

c) INSURANCE PREMIUMS & FEES
We collect and hold insurance premiums as agent of the insurer. When we provide you with a quotation, we will tell you about any fees which may apply in addition to the insurance premium.

d) YOUR DUTY OF DISCLOSURE
You are responsible, on an ongoing basis, for providing us and/or your insurers with all material facts relating to the travel cover we arrange on your behalf. Material facts are those which are likely to affect the assessment and acceptance of the risks being insured. Failure to provide full and accurate information may mean that your travel policy is invalid. If you are in any doubt as to what facts might be considered to be material then you should disclose them to us or your insurers.

e) COMPLAINTS PROCEDURE
We recognise the importance of service and set ourselves high standards. Should there be an occasion when we do not meet your expectations, we are equally committed to dealing with any complaint in a thorough and professional manner.

If you wish to make a complaint please contact us:

In writing, addressed to Customer Services, Directline Holidays, No. 1 Croydon, 12-16 Addiscombe Road, Croydon, Surrey, CR0 0XT

Telephone: 08714 724635

Email using the customer services form

If you cannot settle your complaint with us you may be entitled to refer it to the Financial Ombudsman Service.

f) COMPENSATION
We are covered by the Financial Services Compensation Scheme (FSCS). You may be entitled to compensation from the FSCS if we cannot meet our obligations. This depends on the type of business and the circumstances of the claim. Insurance advising and arranging is covered for 100% of the first £2,000 of a claim and 90% of the remainder, without any upper limit. Further details about compensation scheme arrangements are available from the FSCS.

g) YOUR CANCELLATION RIGHTS
If your cover does not meet your requirements, please notify us on 0871 472 4635 within 14 days of receiving your policy documents and return all such documents for a refund of your premium. If during this 14 day period you have travelled, made a claim or intend to make a claim, we can recover all costs that you have used for those services. Please be aware that your cancellation rights are no longer valid after this initial 14 day period.

20. Passports & Visa (British Citizens) and Health Requirements

It is your responsibility to ensure that you and all those travelling with you have a valid passport and any necessary visa and that you have obtained any necessary vaccinations to gain entry to any country you are visiting. We recommend that you check passport/visa requirements with the Embassy or Consulate of the country you intend to visit and that you consult your GP or the Foreign Office regarding health requirements. Requirements may change and you must check the up to date position in good time before departure. It is your responsibility to ensure that you are in possession of all necessary travel and health documents before departure. We regret we cannot accept any liability if you are refused entry onto any transport or into any country due to failure on your part to carry correct documentation. If failure to have any necessary travel or other documents results to fines, surcharges or other financial penalty being imposed on us, you will be responsible for reimbursing us accordingly.

All clients must be in possession of a full 10-year passport. You MUST inform directline holidays if you are travelling on a British Subject's Passport.

21. Medical Advice

Please ensure that you ask a doctor for any medical advice applicable to the countries you will visit. Check what vaccinations you need with your GP at least six weeks before you travel. Make sure that any medication you need to take regularly is legal in the country you are travelling to. Pack any prescription medication in your hand luggage and take the prescription with you. If you are travelling within the EU, get a EHIC (formerly E111) from the Post Office so that you can get reduced or free emergency care.

22. Correct Spelling of Names, Titles

It is your responsibility to ensure all details you give us at the time of booking are correct and accurate, including but not limited to; all names, titles, initials, date of birth of those travelling, telephone numbers, email and postal addresses. Changes cannot be made at a later date without the imposition of cancellation and amendment charges in addition to any other costs or charges incurred by us or any of our suppliers. Please note too, that correct ages are required for insurance cover.

23. Pricing Errors

Directline-holidays endeavours to ensure that all pricing information on its website is accurate. However, on very rare occasions, errors do occur. You must therefore ensure you check all details of your holiday with us at the time of booking.

Should such an error occur, either through our own fault or the fault of our suppliers, we will contact the customers concerned. We reserve the right to cancel your booking and will provide a full refund. If your booking is cancelled by us within 48 hours of it being confirmed you will not be entitled to any compensation.

24. Information accuracy

Important note: the information and prices shown on our website may have changed by the time you come to book your arrangements. Although we make every effort to ensure the accuracy of the information and prices, regrettably errors do occasionally occur. You must therefore ensure you check the price and all other details of your chosen arrangements at the time of booking.

25. Star ratings, Descriptions & Hotel check in / out

There is no standard method of rating hotel and apartment accommodation across the world. Many counties have differing official and unofficial ways of assessing properties and some do not rate accommodation at all. For the sake of simplicity we show all these different symbols as stars. Please note that in most situations the number of stars represents the tour operator or accommodation suppliers rating, based on their view of the accommodation, and is not necessarily the same as any other official or unofficial rating.

Descriptions on this website are provided electronically by our suppliers and are the view of the relevant product at the time that information was passed onto us. Occasionally, particularly during low season when occupancy levels may be low hotels may remove some facilities (for example, but not limited to: swimming pool, gym, restaurants) without warning. If we are informed by our supplier we will always endeavour to advise you prior to your departure, however we accept no liability for these changes, which are not considered major.

Hotel check-in and check-out times vary and are not related to your flight arrival or departure time. Most hotels have a standard check-in time of 16:00 on the day of arrival and a standard check-out time of 11:00 on the day of departure. If you would like further clarification on this please visit our FAQ's or contact us by telephone prior to booking.

26. Special requests and medical problems

If you wish to make a special request, you must do so at the time of booking. We will try to pass any reasonable requests on to the relevant supplier but we cannot guarantee that requests will be met. The fact that a special request has been noted on your confirmation invoice or any other documentation or that it has been passed on to the supplier is not confirmation that the request will be met. Failure to meet any special request will not be a breach of contract on our part unless the request has been specifically confirmed.

If you or any member of your party has any medical problem or disability which may affect your chosen holiday, you must give us full details in writing at the time of booking. If we reasonably feel unable to properly accommodate the particular needs of the person(s) concerned, we will not confirm the booking or, if full details are not given at the time of booking, cancel when we become aware of these details.

27. Behaviour

If we or any other person in authority is of the reasonable opinion that you or any member of your party is behaving in such a way as to cause or be likely to cause danger or upset to any other person or damage to property, we will be entitled to terminate the holiday of the person(s) concerned. The person(s) concerned will be required to leave the accommodation or other service and we will have no further responsibility to them including any return travel arrangements. No refunds will be made and we will not pay any expenses or costs incurred as a result of the termination.

You will be responsible for making full payment for any damage or loss caused by you or any member of your party during your time away. Payment must be paid direct at the time to the service supplier concerned failing which, you will be responsible for meeting any claims subsequently made against us (together with our own and the other party's full legal costs) as a result of your actions.

28. Law and Jurisdiction

Your contract will be governed by English law and any disputes will be dealt with by the ABTA arbitration scheme or the courts of England and Wales. If you live in Northern Ireland or Scotland, the courts of Northern Ireland or Scotland (as appropriate) can deal with any disputes.

We reserve the right to alter these booking conditions and you should check our website at the time of booking.

Data protection, privacy policy and marketing statement

29. Personal information

We will provide your personal information, as well as any personal information you provide in relation to those other persons who form your booking party, to suppliers and transport providers who may be located outside the UK and/or EU, to enable the operation of the services requested by you. If you make special requests, which include, but are not limited to, special dietary, religious or disability-related requirements, which constitute sensitive information, the relevant data will also be passed to the relevant suppliers and transport providers to enable provision of the services to you. If you are aged under 16 on your departure date you must be accompanied by an adult aged 18 or over. The lead passenger names on the booking must be 18 years or over at the time of booking.

30. Transport provider collapse

In the unlikely event that Ryaniar or another airline with which you are travelling ceases to trade whilst you are abroad, you must contact us at the earliest opportunity to allow us to seek to find you an alternative return mode of transport. We shall not be liable for any costs you incur in making your own return arrangements if you have not given us the opportunity to arrange an alternative journey home for you.

SECTION B - Terms which apply to Packages

31. Prices

Special note: changes and errors sometimes occur. We reserve the right to make changes to and correct errors in confirmed prices

Once the price of your arrangements has been confirmed at the time of booking, no amendment will be made to it unless it is to make a correction to an error, or if our costs change as a result of an increase or decrease in transportation costs or dues, taxes or fees payable for services such as landing taxes or embarkation or disembarkation fees at ports or airports or as a result of any changes in the exchange rates which have been used to calculate the cost of your arrangements. Only if the amount of the increase in our costs exceeds 2% of the total cost of your arrangements (excluding insurance premiums and amendment charges), will we make an additional charge. If any additional charge is greater than 10% of the cost of your arrangements (excluding insurance premiums and any amendment charges), you will be entitled to choose one of options (a), (b) and (c) as set out in clause 35 below. If you do not inform us of your choice within 14 days from the issue date printed on our additional charge invoice, we are entitled to assume that you will pay the additional charge.

Any additional charge must be paid with the balance of the cost of the arrangements or within 14 days of the issue date printed on the additional charge invoice, whichever is the later. We will not levy an additional charge nor make a refund within 30 days of departure.

Should the price of your holiday go down due to the changes mentioned above, by more than 2% of your holiday cost, then any refund due will be paid to you. However, please note that travel arrangements are not always purchased in local currency and some apparent changes have no impact on the price of your travel due to contractual and other protection in place.

Children's discounts are all subject to the correct age of the child being given as at the last date of the holiday.

For a selection of tour operators we require a booking fee to cover the costs of administration, this will be displayed clearly at the time of booking.

32. Changes and cancellation by us

We reserve the right to make changes to and correct errors in holiday details both before and after bookings have been confirmed. We must also reserve the right to cancel confirmed bookings. However, we promise we will only cancel your confirmed booking 12 weeks or less before departure where you have failed to make full payment on time or as a result of circumstances outside our control/“force majeure” as defined in clause 7 above.

Most changes are minor but occasionally, we may have to make a “significant change”. Examples of “significant changes” include the following when made before departure; a change of accommodation area for the whole or a major part of your holiday, a change of accommodation to that of a lower official classification for the whole or a major part of your holiday, a change of UK departure point to one which is more inconvenient for you and a change of outward departure time or overall length of your holiday of twelve or more hours.

If we have to make a significant change or cancel, we will tell you as soon as possible and if there is time to do so before departure, we will offer you the choice of the following options:-

(For significant changes) accepting the changed arrangements or

Purchasing alternative arrangements from us, of a similar standard to those originally booked if available (if the chosen alternative is less expensive than your original one, we will refund the difference but if it is more expensive, we will ask you to pay the difference) or

Cancelling or accepting the cancellation in which case you will receive a full and quick refund of all monies you have paid to us.

If we have to make a significant change or cancel 6 weeks or less before departure, subject to the exceptions below, we will pay you the following compensation:

Period before departure a significant change or cancellation is notified to you	Compensation per person (excluding infants)
30 days or more	£10
15-29 days	£20
0-14 days	£30

We will not pay you compensation where we make a significant change or cancel more than 6 weeks before departure or in the event that we are forced to make a change or cancel as a result of unusual and unforeseeable circumstances beyond our control, the consequences of which we could not have avoided even with all due care.

We will not pay you compensation and the above options will not be available if we make a minor change or cancel as a result of your failure to make full payment on time.

We regret we cannot pay any expenses, costs or losses incurred by you as a result of any change or cancellation.

Very rarely, we may be forced by "force majeure" (see clause 7) to change or terminate your arrangements after departure. If this situation does occur, we regret we will be unable to make any refunds (unless we obtain any from our suppliers), pay you compensation or meet any costs or expenses you incur as a result.

33. Our Liability to you

(1) Subject to these booking conditions, your holiday arrangements will be performed using reasonable skill and care. Also, as long as they were acting within the course of their employment or carrying out work we had asked them to do, we will be responsible if our employees, servants or agents fail to perform your holiday arrangements using reasonable skill and care. Please note that it is your responsibility to show that reasonable skill and care has not been used if you wish to make a claim against us. If we, or our employees, servants or agents fail perform your holiday arrangements using reasonable skill and care, taking into consideration all relevant factors (for example following the complaints procedure as described in these conditions and the extent to which ours or our employees, servants or agents acts or omissions affected the overall enjoyment of your holiday), we will pay you reasonable compensation.

(2) We will not be responsible or pay you compensation for any injury, illness, death, loss, damage, expense, cost or other claim of any description which results from: -

(a) the act(s) and/or omission(s) of the person(s) affected;

(b) the act(s) and/or omission(s) of a third party not connected with the provision of the services contracted for and which were unforeseeable or unavoidable; or

(c) unusual or unforeseeable circumstances beyond our control, the consequences of which could not have been avoided even if all due care had been exercised; or

(d) an event which either ourselves, our employees, agents or suppliers and subcontractors could not, even with all due care, have foreseen or forestalled.

(3) The services and facilities included in your holiday will be deemed to be provided with reasonable skill and care if they comply with any local regulations which apply, or, if there are no applicable local regulations, if they are reasonable when compared to the local standards in practice. The fact that services or facilities fail to comply with local or UK guidance or advice shall not of itself mean that the services or facilities in question have not been provided with reasonable skill and care.

(4) We limit the amount of compensation we may have to pay you if we are found liable under this clause:

(a) loss of and/or damage to any luggage or personal possessions and money,

The maximum amount we will have to pay you in respect of these claims is £25 per person in total because you are assumed to have adequate insurance in place to cover any losses of this kind.

(b) Claims not falling under (a) above or involving injury, illness or death

The maximum amount we will have to pay you in respect of these claims is twice the price paid by or on behalf of the person(s) affected in total. This maximum amount will only be payable where everything has gone wrong and you or your party has not received any benefit at all from your booking.

(c) Claims in respect of international travel by air, sea and rail, or any stay in a hotel

i) The extent of our liability will in all cases be limited as if we were carriers under the appropriate Conventions, which include The Warsaw/Montreal Convention (international travel by air); The Athens Convention (with respect to sea travel); The Berne/Cotif Convention (with respect to rail travel) and The Paris Convention (with respect to hotel arrangements). You can ask for copies of these Conventions from our offices. Please contact us. In addition, you agree that the operating carrier or transport company's own 'Conditions of Carriage' will apply to you on that journey. When arranging transportation for you, we rely on the terms and conditions contained within these international conventions and those 'Conditions of Carriage'. You acknowledge that all of the terms and conditions contained in those 'Conditions of Carriage' form part of your contract with us, as well as with the transport company and that those 'Conditions of Carriage' shall be deemed to be included by reference into this contract.

ii) In any circumstances in which a carrier is liable to you by virtue of the Denied Boarding Regulation 2004, any liability we may have to you under our contract with you, arising out of the same facts, is limited to the remedies provided under the Regulation as if (for this purpose only) we were a carrier.

iii) When making any payment, we are entitled to deduct any money which you have received or are entitled to receive from the transport provider or hotelier for the complaint or claim in question.

(5) It is a condition of our acceptance of liability under this clause that you notify any claim to ourselves and our supplier(s) strictly in accordance with the complaints procedure set out in these conditions.

(6) Where any payment is made, the person(s) receiving it (and their parent or guardian if under 18 years) must also assign to ourselves or our insurers any rights they may have to pursue any third party and must provide ourselves and our insurers with all assistance we may reasonably require.

(7) Please note, we cannot accept any liability for any damage, loss or expense or other sum(s) of any description which on the basis of the information given to us by you concerning your booking prior to our accepting it, we could not have foreseen you would suffer or incur if we breached our contract with you; or (b) any business losses.

(8) We will not accept responsibility for services or facilities which do not form part of our agreement or where they are not advertised in our brochure. For exampleany excursion you book whilst away, or any service or facility which your hotel or any other supplier agrees to provide for you.

SECTION C - Terms which apply to Non-packages

34. Changes and cancellation by us

If we have to make a significant change or cancel, we will tell you as soon as possible and if there is time to do so before departure, we will offer you the choice of the following options:-

(a) (for significant changes) accepting the changed arrangements or

(b) purchasing alternative arrangements from us, of a similar standard to those originally booked if available (if the chosen alternative is less expensive than your original one, we will refund the difference but if it is more expensive, we will ask you to pay the difference).

The above options will not be available if we make a minor change or cancel as a result of your failure to make full payment on time.

We regret we cannot pay any expenses, costs or losses incurred by you as a result of any change or cancellation.

35. Our liability to you.
We have a duty to select the suppliers of your arrangements with reasonable skill and care. We have no liability to you for the actual provision of the arrangements, except in cases where it is proved that we have breached that duty and damage to you has been caused.

We have no liability in the following situations:

(a) Where the arrangements cannot be provided as booked due to circumstances beyond our control.

(b) Where you incur any loss or damage that could not have been foreseen at the time of your booking, based on the information provided by you.

(d) Where any loss or damage relates to any services which do not form part of our contract with you.

If we are found liable to you on any basis, we limit the amount we have to pay you to a maximum of twice the cost of your arrangements. This limit does not apply to cases involving death or injury.

Where any claim concerns any travel arrangements provided by any air, sea, rail or road carrier or any stay in a hotel, the maximum amount of compensation we will have to pay you will be limited. The most we will have to pay you for that claim or that part of a claim if we are found liable to you on any basis is the most the carrier or hotel keeper concerned would have to pay under the international convention or regulation which applies to the travel arrangements or hotel stay in question. In any circumstances in which the carrier is liable to you by virtue of the Denied Boarding Regulation 2004, any liability we may have to you under our contract with you, arising out of the same facts, is limited to the remedies provided under the Regulation as if (for this purpose only) we were a carrier; any sums you receive from the carrier will be deducted from any amount due from ourselves.

You must tell us and the supplier concerned about your claim or complaint as set out in clause 15 above. If asked to do so, you must transfer to us or our insurers any rights you have against whoever is responsible for your claim or complaint and provide ourselves and our insurers with all co-operation and assistance that may be reasonably required.

36. Prices

Special note: changes and errors sometimes occur. We reserve the right to make changes to and correct errors in confirmed prices.


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